All contractors and subcontractors working on public works projects (except for those listed below) must submit electronic certified payroll records to the Labor Commissioner. The Labor Commissioner has exempted the following projects from the requirement:
(a) Projects monitored by the following legacy Labor Compliance Programs:
– California Department of Transportation (Caltrans)
– City of Los Angeles
– Los Angeles Unified School District
– County of Sacramento
(b) Projects covered by a qualifying project labor agreement.
(c) Projects covered by the small project exemption. The small project exemption applies for all public works projects that do not exceed:
– $25,000 for new construction, alteration, installation, demolition or repair
– $15,000 for maintenance
Do I Have to Submit DIR Certified Payrolls?
Is the electronic certified payroll reporting system the only way to submit certified payroll records to the Labor Commissioner?
Yes. All contractors must submit their certified payroll records to the Labor Commissioner using the DIR’s online system. It offers two options for submitting certified payroll records: entering the information directly using the online form or uploading xml files.
Is every company responsible for submitting its own payroll for each project on which it is working?
Yes. Each contractor and subcontractor must submit certified payroll records directly to the Labor Commissioner using DIR’s online system
When/how frequently must the certified payroll records be submitted?
Certified payroll records must be submitted at least monthly (within a month after the end of the payroll period) or more frequently if more frequent submission is required by the contract with the awarding body. The best practice is to submit the records weekly or at the conclusion of each payroll period.
