Do I Have to Maintain DIR Certified Payroll Records

Per Labor Code Section 1776, Contractor and all subcontractors are required to keep accurate payroll records which reflect the name, address, social security number, and work classification of each employee; the straight time and overtime hours worked each day and each week; the fringe benefits; and the actual per diem wages paid to each journeyperson, apprentice, worker, or other employee hired in connection with a public works project. In the event that there has been no work performed during a given week, the Certified Payroll Record shall be annotated “No Work” for that week.

1776. Certified Payroll Records:

(a) Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:

(1) The information contained in the payroll record is true and correct.

(2) The employer has complied with the requirements of Sections 1771, 1811, and 1815 for any work performed by his or her employees on the public works project.

(b) The payroll records enumerated under subdivision (a) shall be certified and shall be available for inspection at all reasonable hours at the principal office of the contractor on the following basis:

(1) A certified copy of an employee’s payroll record shall be made available for inspection or furnished to the employee or his or her authorized representative on request.

(2) A certified copy of all payroll records enumerated in subdivision (a) shall be made available for inspection or furnished upon request to a representative of the body awarding the contract and the Division of Labor Standards Enforcement of the Department of Industrial Relations.

(3) A certified copy of all payroll records enumerated in subdivision (a) shall be made available upon request by the public for inspection or for copies thereof. However, a request by the public shall be made through either the body awarding the contract or the Division of Labor Standards Enforcement. If the requested payroll records have not been provided pursuant to paragraph (2), the requesting party shall, prior to being provided the records, reimburse the costs of preparation by the contractor, subcontractors, and the entity through which the request was made. The public may not be given access to the records at the principal office of the contractor.

CHECKOUT OUR INFORMATIVE ONLINE COURSES:

**Understanding CA DIR Labor Compliance Rules and Regulations
**Federal Davis-Bacon FAQ’s
**SF Local-Hire Regulations
**Navigating DIR Websites – There’s More There Then You Think!
**CA DIR Prevailing Wages FAQ’s
**Federal Davis-Bacon Contractors Guide
**Consulting – Labor Compliance Group

CONSULTING SERVICES WE PROVIDE

  • CA DIR and Davis-Bacon Compliance Training (On-site and Teleconference)
  • Review Public Works Pre-Construction Contracts
  • Monitor DIR Contractor/Subcontractor Certified Payrolls
  • Audit Labor Classification For Each Worker Employed
  • Review DIR Pre-DAS 140/142 Submissions
  • Review CAC Training Fund Contributions Form CAC-2
  • Review DIR Fringe Benefits Statement PW-26
  • Monitor DIR Wage Determinations
  • Audit Fringe Benefits Allowances
  • Review DIR Holiday Payment Requirements
  • Audit DIR Travel & Subsistence Requirements
  • DIR & Davis-Bacon Training
  • DIR Civil Wage Penalty Review
  • Local-Hire Review (e.g., San Francisco, Berkeley, Sacramento)
  • Explain DIR Skilled and Trained Workforce Requirements

Labor Compliance Group
108 Waterglen Circle, Sacramento, CA 95826
916-234-3958, williams@laborcompliancegroup.com

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